FGH Security Supplier Application Form

Supplier Application Form
FGH Security maintains an established list of approved Suppliers and Service Delivery Partners which meet the requirements of our commitment to quality and environement standards set out by ISO9001 and ISO14001 as well as the SIA ACS scheme, our insurance obligations and internal policy governance.

The information disclosed in this form will be used in the selection and approval of Suppliers and Service Delivery Partners (known herein as SDP's) for the inclusion in partnerships with FGH Security Limited (FGH Security).

To be considered for inclusion on this list, please complete this questionnaire and provide all the requested supporting documents. If you have any questions or require further information, please contact compliance@fghsecurity.co.uk. The information you provide in this form will not be shared with any other organisations or third parties - it is solely for the use of FGH Security.

To become an approved Supplier or SDP for FGH Security you may be required to undertake an audit and/or provide evidence of your own external auditing certificates and other due diligence.

If you are not willing to provide this information or be subject to audit, please do not complete this form.
What services would you like to provide to us?*

Company Profile

Your basic company information
OLD Full Company Name*

Limited Company Name
Full Company Name*
A brief description of your company and what you supply:*
Company Registration Number*
Company VAT Number*
If you are an Irish company, please enter your RRN here.
Registered Company Address*

Street Address

Street Address Line 2

CityCounty

Post Code
Phone Number*

Area CodePhone Number
Parent Company Name (if applicable)
Company Website URL*
Please remember to include https:// before your website link
Main Company Contact*

First NameLast Name
Contact Job Title:*
Contact Phone Number*

Area CodePhone Number
Contact Email Address *
example@example.com
Statements:

All employees have a current right to work in the UK and evidence of their right to work in the UK is on record.All employees are paid at an appropriate hourly rate no less than the prevailing National Living Wage exclusive of holiday allowance.All employees have signed a confidentiality agreement which is appropriate to protect both FGH Security, its customers, quality management system and employees.Your organisation operates lawful and ethical practices and has policies and procedures to prevent discrimination, forced labour, human trafficking and modern slavery or breaches or any other legislation governing its operation.Your organisation accepts being audited by FGH Security which may include a site visit, comprehensive review of your premises, operating procedures and company information, including basic financial information and dip samples of screening and payroll to evidence compliance.
When has your organisation been trading since?*

DayMonthYear
Date
OLD What year has your organisation been trading since?*
Please confirm that the following is displayed clearly on your website:

- Company Registration Number

- Director Information

- Registered Address
I confirm the above is displayed clearly on our website*

Director Information
How many Directors do you have?*
Please provide the following information for each Director of your organisation:
Director 1 Details*
Director 2 Details
Director 3 Details
Director 4 Details
Please provide further Director details in the above format to compliance@fghsecurity.co.uk.
I can confirm that my organisation and its Directors have no history of non-compliance with labour laws, HRMC legislation, the Health & Safety Executive and other statutory requirements.

Shareholder Information
How many shareholders do you have?*
Shareholder 1 Details*
Shareholder 2 Details
Shareholder 3 Details
Shareholder 4 Details
Please provide further Shareholder details in the above format to compliance@fghsecurity.co.uk.

Insurances
Service Delivery Partner Insurance

Having the appropriate insurances in place and at the required limits is a mandatory expectation.

FGH Security Ltd would expect the following limits for your company insurance coverage:
- Public Liability - £10m
- Employers Liability - £10m
- Professional Indemnity - £1m
- Product Liability (where appropriate) - £1m
Supplier Insurance

Having the appropriate insurances in place and at the required limits is a mandatory expectation.

FGH Security Ltd would expect the following limits for your company insurance coverage:
- Public Liability - £5m
- Employers Liability - £5m
- Professional Indemnity - £1m
- Product Liability (where appropriate) - £1m
Please upload a copy of your up-to-date insurance certificate(s) here:*

Cancelof

SDP Services

Subcontracting

FGH Security Ltd may only subcontract to SIA approved contractors under the ACS scheme.

Please note, that other than services we are unable to provide ourselves, we do not typically subcontract.

Labour Provision

FGH Security Ltd may accept 'labour' from other security companies or agencies provided they have a BS10119 (NCP119/COP119) certificate. Such companies are not required to be SIA approved contractors under the ACS scheme.

All companies without BS10119 will be subject to approval of an FGH audit, this includes SIA approved contractors.

Definitions for reference:

SIA Approved Contractor

BS10119

FGH Audit

Approval through ACS certificate in the discipline you are providing, for example Door Supervision, Security Guarding etc

Approval through Code of Practice for the Provision of Labour in the Security and Events Sectors.

Also known as NCP119 or COP119

Approval through an FGH audit to the Code of Practice for the Provision of Labour in the Security and Events Sectors requirements.

When accepting the provision as labour, FGH Security Ltd would take responsibility for the induction, training, direction, monitoring of performance, welfare provision, and license checks of individuals. Those individuals employed through labour provision would be directed, monitored and supervised by FGH Security Ltd.

Which of the following statements best describes your certification level?*
PSA Licence Number*
Please upload your PSA Licence certificate*

Cancelof
Approved Contractor Scheme (ACS) Number:*
Please upload your up-to-date SIA ACS certificate: *

Cancelof
Please upload your NSI NCP 119 (COP119) approval certificate:

Cancelof
Do you intend to use subcontractors or labour providers to fulfil any of our requests?*

References

Please provide us with two references, these should be customers under contract with yourselves that we can approach for a reference
Reference 1 Details
Reference 2 Details

Health and Safety Information

Our company purpose is Keeping People Safe. Our mission is to deliver a consistent level of professional excellence and customer satisfaction, with the safest working practices in place. We expect our SDP to operate to the same high standards as we do and consider the health, safety and welfare of their employees and customers, at every opportunity.
Please upload a copy of your Company Health and Safety Policy and/or Environmental Health and Safety Policy here:*

Cancelof
Please upload a copy of a recent risk assessment (within the last 12 months) for a work activity your organisation has been contracted to carry out: *

The identification of hazards and the assessment of risks is vital in ensuring that employees are suitably informed and aware when carrying out work activities.
Cancelof
Has your company been served with any improvement notices from a local authority or the Health and Safety Executive (HSE) in the last 3 years?*
Please provide details of the improvement notices:*

OLD How many major injuries (over 7 days away from normal work activity due to an accident suffered)/RIDDOR reportable injuries have your employees suffered in the last 12 months?
If any RIDDOR reportable injuries have been recorded, please provide details:
Please describe how you ensure that your employees are suitably trained, competent and supervised to undertake their respective roles on site, in a safe and compliant way, in line with relevant industry requirements and British standards: *
Company Health and Safety Coordinator/Point of Contact Name:*

First NameLast Name
Company Health and Safety Coordinator/Point of Contact E-Mail*
example@example.com
Company Health and Safety Coordinator Competencies (qualifications and experience)*
e.g. IOSH, NEBOSH etc...
Does your company have a UKAS accredited Health and Safety Management system in place such as ISO45001?*
Health and Safety Management System Certificate:*

Cancelof

Quality Assurance

Please provide your IS09001 certificate. If no accreditation is held, please complete an outline of your quality assurance policy.
Do you hold an ISO9001 certificate or equivalent?*
Please upload your certificate here*

Cancelof
Please upload your equivalent policy or procedure that ensures quality and consistency of delivery in your organisation*

Cancelof
Quality Assurance measures implemented (if no UKAS accredited quality management system is implemented) *

Environmental Standards

It is important to us that our supply chain is working to minimise the environmental impact of its operations wherever possible.
Do you hold an ISO 14001 certificate or equivalent?*
Please upload your certificate here*

Cancelof
Please upload your environmental policy (or equivalent) here*

Cancelof
Please provide your environmental policy or equivalent here*

Equality, Diversity & Inclusion

It is important to us that everyone in our supply chain is treated fairly and respectfully.
Please select how you would like to demonstrate your Equality, Diversity and Inclusion policy?*
EDI Policy*

Cancelof
Please describe the screening and vetting process carried out for your employees, prior to their deployment on sites/events:*
Please provide your Gender Pay Gap Report and/or any other anonymised data that represent your diversity and equality

Cancelof

Screening and Vetting Compliance
Ensuring that employees have been suitably screened, vetted and have the Right to Work in the UK are mandatory requirements of working in the Security Industry, in accordance with BS 7858 (2019), including a DBS check for Stewards.

Regularly completing licence checks to confirm that employees are in date for their respective licence, is also essential.
Do you outsource your screening/vetting?*
Which company provides your screening/vetting service? *
Please select how you would like to demonstrate the screening/vetting process carried out for your employees?*
Please describe the screening and vetting process carried out for your employees, prior to their deployment on sites/events:*
Please upload your Screening Procedure*

Cancelof
How do you ensure that all employees deployed to carryout licensable activity are suitably qualified and that their licence is in date? *

Financial Information

Having a sound and healthy financial foundation is important. It provides us with confidence that your business is operating within its means and is stable. As part of this process we will conduct a company credit check with the credit reference agency.
Finance/Invoicing Point of Contact Name:*

First NameLast Name
Finance/Invoicing Point of Contact Email*
example@example.com
Agreed credit terms including days payable*
Any other invoicing requirements such as account reference, purchase order numbers etc

Bank Account Information:*

	Input Information Here:
Sort Code
Bank Account Number
Name of Bank

Do you use a factoring company for your invoicing?*

Please complete the table below with historic financial information and your forecast financial information for the next financial year: *

	Financial Year 20/21	Financial Year 21/22	Financial Year 22/23	Forecast 23/24
Turnover
EBITDA

Shareholder Funds
Please confirm that you understand your responsibilities under the Corporate Criminal Offences (CCO) legislation within The Criminal Finances Act 2017 stipulating that an organisation may be liable for any tax evasion carried out by an associated person, namely an employee, supplier or contractor, within the supply chain if the organisation can not show reasonable measures to prevent this tax evasion were taken. This is prevalent in the security industry in the form of self-employed individuals and a tacit acknowledgement that income tax may not be fully declared.

View the legislation here
I confirm we understand our responsibilities under the Corporate Criminal Offences (CCO) legislation?*

	Directly Employed Personnel
Operations Management
Permanent Shared Resources (Finance, HR etc...)
Door Supervisors (DS Licence)
Security Guards (SG Licence)
Close Protection Officers (CP Licence)
Event Stewards (with L2 or L3 Spectator Safety Qualification)
Event Stewards (without L2 or L3 SS)

	Location
North West of England
North East of England
Northern Scotland
South/Central Scotland
Ireland (ROI and NI)
Wales
Yorkshire and Humber
West Midlands
East Midlands
South West
South East
East of England
Greater London
National Coverage

	Tick if applicable
ISO 27001
B Corps
CHAS Contractor Scheme
Safe Contractor
NSI Guarding Gold/Silver
UKCMA
RISQS
Armed Forces Covenant
Living Wage Foundation
British Safety Council
Institution of Occupational Safety and Health (IOSH)
Football Safety Officers Association (FSOA)
Railways Safety Accreditation Scheme (RSAS)
Community Safety Accreditation Scheme (CSAS)
ACS Pacesetters
CyberPlus

Thank you for applying to be a supplier to FGH security. Our Operational Management will review your submission if and when they need a labour provider. Should you fit the criteria then they will ask our Compliance Officer to review and approve your application so they can approach you with a work offer. This will involve an audit (if you are not yet BS10119/COP119 certified), contacting your references and a light touch financial health check. We prioritise suppliers who are both ACS and COP119 certified.

Just to manage expectations, our priority is to deploy or recruit our own team members, especially for any DS or SG work or regular work in the areas we operate. Work is almost entirely in the festival and event sector when we get double booked. This work predominantly goes to suppliers whom we have longstanding relationships with.

We do not subcontract anything and only rarely use labour supply so it is possible you will be on the list without ever being approved or called up to work.

We will be in touch with you if our Operations team instruct us to progress your submission.
I can confirm I understand the above.

I can confirm that all of the information provided is current and correct.
Name of Signatory*

First NameLast Name
Position of Signatory*
Signature*

Clear
Should be Empty:

	Current Year 2023-2024	Previous Year 2022-2023
Number of Incidents
Number of Injuries
Number of RIDDOR injuries

Supplier Application Form

Service Delivery Partner Prerequisites

Company Profile

Director Information

Shareholder Information

Insurances

SDP Services

References

Health and Safety Information

Quality Assurance

Environmental Standards

Equality, Diversity & Inclusion

Screening and Vetting Compliance

Financial Information

Resourcing and Operational Capability

Accreditations and Memberships